Rotterdam Ahoy events: getting your delegates and speakers there on time
To get speakers and delegates to Rotterdam Ahoy on time, plan around the two moments when everyone moves at once: the start of the programme and the end. Book airport pickups with a name sign, use the Kiss & Ride at Ahoy for drop-off and pickup, and keep a standby chauffeur for speakers and VIP guests whose schedule changes during the day.
From Schiphol to Ahoy a business sedan costs €195 all-in; from Ahoy back to Schiphol €182.50. This guide is for event organisers, congress teams, PAs and agencies.
Arrivals: from the airport to the venue
Speakers and delegates arriving at Schiphol or Rotterdam The Hague Airport are met in arrivals with a name sign and driven to their hotel or straight to Ahoy, at a fixed price. Book for someone else and the chauffeur contacts the guest on the day, while the confirmation and the invoice come to you.
Add the flight number to each booking. The chauffeur follows the flight and plans the pickup on the actual landing time, with 60 minutes of free waiting at Schiphol and 45 minutes at Rotterdam The Hague Airport.
Fixed prices between Schiphol and Ahoy
All-in, including tolls, parking, Meet & Greet and 9% VAT:
- Business Class (Mercedes-Benz E-Class, BMW 5 Series or similar): €195 from Schiphol to Ahoy, €182.50 from Ahoy to Schiphol
- First Class Electric (Mercedes-Benz EQS, BMW i7 or similar): €220 from Schiphol to Ahoy, €205 from Ahoy to Schiphol
- First Class (Mercedes-Benz S-Class, BMW 7 Series or similar): €250 from Schiphol to Ahoy, €230 from Ahoy to Schiphol
- Business Van, up to 7 passengers: €230 from Schiphol to Ahoy, €205 from Ahoy to Schiphol
- Business Van XL, up to 8 passengers: €240 from Schiphol to Ahoy, €215 from Ahoy to Schiphol
The busy moments: doors open and the final session
The roads and drop-off areas around Ahoy are at their busiest just before a large programme starts and right after it ends, when many visitors arrive or leave within the same hour. Speakers and VIP guests should not be caught up in that rush.
For arrivals, plan the drop-off well before doors open or before the speaker has to be backstage. A speaker due on stage at nine should not be in traffic at a quarter to.
For departures, tell us the end time of the programme, and of the speaker’s own slot if they leave early. We plan the pickup accordingly. If a guest goes straight from a session to a flight, say so: we then plan the timing back from the flight, not from the end of the event.
If the Kiss & Ride is not accessible, the chauffeur coordinates directly with the guest and agrees the nearest pickup point that is quickest and safest.
Kiss & Ride at Ahoy
Drop-off and pickup are at the Kiss & Ride of Rotterdam Ahoy. Tell your guests in advance that this is the meeting point, and share each passenger’s mobile number with us so the chauffeur can call on arrival.
Ahoy is in Rotterdam South, south of the river Maas. From a hotel in the city centre it is a short drive, but on event evenings allow extra time for the bridges and the roads towards the venue.
Standby chauffeurs for speakers and VIPs
A keynote speaker’s day rarely has just one ride: hotel to venue, lunch elsewhere, an interview, back for a panel, dinner, the hotel. Booking separate rides for each leg works, but a chauffeur by the hour is simpler. The same chauffeur stays available, waits between appointments and absorbs schedule changes on the spot.
From €85 per hour for a business sedan, minimum 2 hours. 30 km per booked hour included. Extra km: €1.75 per km for business sedans and the EQS, €2.25 for the S-Class and vans.
Hourly rates: €85 for a business sedan, €95 for the EQS, €120 for the S-Class and €99 for the V-Class.
See also: Chauffeur by the hour
Groups and delegations
The V-Class seats up to 7 passengers and the V-Class XL up to 8, which suits a delegation, a board or a speaker with their team. For larger groups, a Sprinter VIP (usually 8 to 16 seats, depending on the layout) or a coach (from about 20 up to 50+ seats) is available on request. Several cars at the same time for parallel schedules are possible too: call or email us with the plan so we can confirm availability.
See also: Corporate roadshows · Travel agents, hotels & business
A short checklist for organisers
Send this together, ideally in one list, and we plan the rides around your programme:
- Guest names for the name signs, and mobile numbers for the day
- Flight numbers and arrival times, or the pickup address and time
- Programme times: the start, the guest’s own slot and the end
- Who receives the confirmation and the invoice, with company name, VAT number and PO number
- A contact person on your team for changes on the day
Payment and invoicing
Rides are paid online when booking; for approved business accounts, invoicing after the ride is available on request. Booking the return in the same booking gives 10% off the return ride, which is useful for speakers who fly in and out.
See also: Travel agents, hotels & business · Rotterdam Ahoy events
Frequently asked questions
Where do you drop off and pick up at Rotterdam Ahoy?
At the Kiss & Ride of Rotterdam Ahoy. Share the passenger’s mobile number so the chauffeur can call on arrival.
Can you collect our speakers from Schiphol?
Yes. Book for someone else and the chauffeur meets your speaker in arrivals with a name sign. Schiphol to Ahoy costs €195 for a business sedan, all-in.
Can a chauffeur stay on standby for a VIP during the event?
Yes. Book by the hour, minimum 2 hours, 30 km per booked hour included. The chauffeur waits between appointments.
How many people fit in one vehicle?
A business sedan takes up to 3 passengers, the V-Class up to 7 and the V-Class XL up to 8. For larger groups, a Sprinter VIP (usually 8 to 16 seats) or a coach (from about 20 up to 50+ seats) is available on request.